This summer is shaping up to be a record breaker with more Americans than ever heading to Europe and other foreign locales. We can’t help with the heat, weather, and crowds vying to take a toll on your summer fun, but these practical tips will help you get organized, take some of the stress out of overseas travel, and hopefully make your summer adventures better!
Check Your Documents
You already have a passport if you’re planning on leaving the U.S. this summer, (please say yes) but is it up to date? Will it still be valid six months from your scheduled return date? If not, renew it today and be prepared to pay to expedite this. If you’ve waited until the busy summer season, it is going to take longer to process. Visit the US State Department to get all the information you’ll need.
Are You a Trusted Traveler?
Save time and stress at the airport. If you haven’t already, sign up for TSA Precheck, Global Entry and/or CLEAR to expedite travel. Some credit cards, like American Express Platinum, will cover the fees for these programs which range from $77.95 for Precheck to $100 for Global Entry (includes Precheck) for five years and $189 for CLEAR. You need to have an in-person interview to complete the application process for Global Entry and an in-person appointment for Precheck. Enroll in CLEAR on the spot at certain US airports and check to see if your airport is one of the few with free “security reservations” which allows you to book a time to pass through security lines.
Be sure your “known traveler” number is included in all your flight reservations and on your airline loyalty program(s) profile. You are enrolled in those, right?
Back Up Plan
Many people keep digital boarding passes on their phones, but there are instances when WIFI isn’t available, or some glitch causes those boarding passes to disappear. Print your boarding passes, too. If you don’t have a printer at home, use the kiosks in the airport before you go through security.
Take a photo of your passport and other important documents and keep them on your phone. Make color copies of these documents, too. Keep one set with you and leave one at home or with a trusted friend or neighbor. This will come in handy if your passport is lost or stolen. Having a copy with us made replacing my husband’s passport much simpler when it was stolen in London.
If you have replacement photos taken for your new passport abroad, be sure to get them correctly sized to meet US passport requirements. Most European countries use a different size than we do. We had to go back for photos a second time, which was costly and time consuming.
We use Google Maps everywhere. GPS is usually reliable, but there have been instances when it is not, or we cannot access the maps we thought we downloaded. The time we were looking for our friend’s winery outside Lisbon and wound up facing down a tractor barreling towards us down a dirt tract GPS sent us on is one of many examples. Bring paper maps as a backup.
Amazon and American Automobile Association (AAA) are good sources. We like the detailed Michelin maps which show even the smallest backroads. Be sure to pack a car charger and a phone holder along with those maps!
Get the App
Driving?
If you really want to explore a country and have the most flexibility in your travels, you’ll need a car. You won’t have to adhere to train schedules and can go where ever you like, no matter how far off-the-beaten path your wanderlust takes you.
Driving in the EU is not that different from driving in the US. Roads are well-signed and in good shape in most places. If you’ll be driving in Europe, and many other places overseas, you’ll need an International Driver’s License, also called an International Driver’s Permit (IDP).
You can get one at your local American Automobile Association (AAA). Download and complete the form at home and bring it, your state- issued driving license and the $20.00 fee with you. You can have your photos taken at AAA. They’re the same size as passport photos. The IDP must be issued in the US before travel and cannot be obtained more than six months before departure.
Book Your Rental Car Early
Book your rental car when you book your air tickets and hotels. Chances are good that you will get a much better deal, the earlier you book. I also double check prices several times including right before we leave town just to be sure there aren’t any last-minute deals. I do the same with hotels. We have had good luck with Auto Slash —a consolidator for all the major car rental companies, and you can still accrue your loyalty points when you book through them. Sign up for price drop notifications.
Be sure to examine your rental car carefully and report any and all damage no matter how minor. Take photos on your phone before you drive off. We recently had a situation in Naples where they blamed us for damage to the rim of one wheel and forced us to pay for it before we could catch our plane to Sicily. We had taken photos and are currently trying to resolve the situation.
Car Services
Another option is a point-to-point car service, like Daytrip, which we used to get from Vienna to Budapest. We had already turned in our rental car since we knew we wouldn’t need it in Vienna or our next and final stop, Budapest. We learned Budapest’s main train station was closed for construction and our plan to take the train would require a train, a bus and a taxi and a lot more time than we had anticipated. Instead, we opted for Daytrip, and enjoyed a very comfortable, door-to-door ride in a Mercedes van. We booked online and found the trip cost about a third of what our hotel quoted for the car service they used.
Taking the Train
Train travel in Europe is efficient, often faster than driving, and extremely convenient if you plan to spend your time in cities. I wished we had turned in our car after our drive from Evora in Portugal to Seville since we only used the car to get from one city to another in Andalusia. We would have saved time and money taking the train from Seville to Granada then on to Cordoba and Madrid. If you’re going to be exploring the countryside or small towns, like Panzano in Tuscany, you’ll need a car but in this case, we didn’t.
Download the apps for any rail lines you plan to use on your trip. I keep TrenItalia and Italo Treno on my phone because I frequently travel in Italy. It’s easy to check schedules, compare prices, book your tickets and select your seats on the app.
Most European countries have their own rail line– SNCF in France, Deutschbahn in Germany, Renfe in Spain, for example. Use their apps. You can also buy your tickets at the station at self-serve kiosks or at the ticket office, but be aware that popular routes during busy times, like summer holidays, sell out. If your timing is not flexible, get your tickets in advance. AAA also sells some rail tickets, like EuroRail passes, if you aren’t comfortable using your phone or handling the transactions in person overseas.
Remember to always validate your ticket in the station before you board the train or risk a significant fine. (This is also true for subways.) Keep an eye on the electronic board for both your train’s number and the platform you’ll need. I shared the story of how I wound up in Genoa because I didn’t look at the train’s number and hopped on an express train instead of the local I should have taken for one stop. That adventure took a few extra hours!
Join Hotel Loyalty Programs
Even if you haven’t stayed at a particular hotel brand before and you’re thinking this could be the time to try it, join their loyalty programs ASAP—before you reserve your room if possible. You can start accruing points and perks right away and may even find program members get a discount or a free breakfast beginning with your first stay. Adler Friends is one example where you’ll get an instant discount.
If you’re a traveler of a certain age, investigate senior discounts. Book into one of Portugal’s Pousadas or Spain’s Paradores –lovely hotels often housed in historic buildings like a former castle, convent or fortress– and if you’re 55 years or older, you’ll save 30 percent on your stay with the Golden Age rate.
It never hurts to ask if you’re eligible for a discount!
Create an Itinerary
Your itinerary should include your flights, hotels, car rental information, train tickets, main points of interest/events (especially those for which you have purchased advance tickets like museums and theater performances), and dinner reservations. Be as complete as possible and include confirmation numbers, addresses, phone numbers and contact information for each.
This simple step will help you get organized and be sure there are no gaps or mistakes in your reservations. In the past, I’ve found overlapping dates and a night with no hotel booked once I’ve put all my reservations together in an itinerary. It is a handy way to share details of your travels with with family, friends, and those nice neighbors keeping an eye on things at home. I like TripIt and use their free product for my travels.
Be sure to leave plenty of time for wandering around your chosen destination(s) and making discoveries of your own. Every city has hidden treasures, beautiful parks to explore, and small museums where you won’t fight the crowds. Rome and Paris both have city-run museums that are free to visit and are rarely crowded! Don’t try to see everything– take your time and focus on a few highlights.
Bring the Right Credit Cards
Not all credit card companies and banks need to know your whereabouts abroad but some do and it’s a lot easier to notify them before you leave rather than risk having your cards or ATM card frozen due to fraud concerns. Make a note of all of the cards and contact numbers and keep it in a secure location in the event they are lost or stolen. Get a four or six-digit PIN for each card before you leave home and only bring cards with no foreign transaction fee. These fees can add 3-4% to every purchase you make.
Consider opening a separate travel checking account linked to an ATM card that you can access while you’re away. If the worst happens, your primary accounts won’t be accessible to thieves.
We were surprised to learn that American Express doesn’t cover your rental car issues in certain countries like Italy, Australia and New Zealand but does pretty much everywhere else. Keep that in mind when you choose which card to use!
Cash is Not King– But You’ll Need Some
You don’t need a lot of cash; in fact, you shouldn’t carry much at all. There’s no need with no foreign transaction fee credit cards and ATMs nearly everywhere. We always have a small amount of Euros left at the end of each overseas trip that we stash away for the next one. You can get foreign currency from your local bank but the rate won’t be terrific. Get just enough cash to pay for your taxi or transportation from the airport to your lodging, tip money, and get some coins in case you must pay to use the toilet—not that unusual in Europe.
On a recent trip from Vienna to Budapest, our Daytrip driver handed us each four Forints when we crossed the Hungarian border explaining we would need it at the rest stop. We had been traveling in Europe for a month and had Euros and dollars with us, but no Hungarian currency. You may also find some restaurants and museums in Europe that only accept cash, but you can stop at an ATM.
Speaking of ATMs, some will try to charge ludicrously high fees. When the prompt comes up asking you to accept the conversion rate, decline. You can complete your transaction paying the bank rate, which is the best choice. When using ATMs be aware of your surroundings, cover the keypad when you insert your PIN, and pocket your cash immediately—just like at home. Try to visit ATMs during busy, daylight hours and watch for pickpockets.
There will be times, particularly at hotels, when you’ll be asked if you want to pay in Euro, for example, or dollars. Always choose the local currency. It will save you money in the form of conversion/transaction fees.
Buy Travel Insurance
No one likes to think that anything unpleasant will happen while they’re off enjoying the world, but things can and do happen –from a cracked windshield in your rental car to a cracked rib and worse. Flights can be delayed for hours or cancelled outright leaving you stranded or missing your cruise. A family emergency may find you scrambling to return home in a hurry. Be prepared for these contingencies with travel insurance.
We use Allianz and buy an annual policy with extensive coverage as well as providing emergency medical evacuation. Read the terms of the policies you’re considering before signing the contract and find out exactly what your credit cards will cover so you don’t duplicate coverage.
Weather!
You already know summer pretty much everywhere is going to be steamy and there may be some rainy days, too. Bring an umbrella and a light jacket. You can also use the umbrella as a sun parasol, which I often do when hiking through sunbaked ruins in Italy and Greece. Always bring a swimsuit and sturdy, comfortable shoes for the long days of touring, and think light layers when you choose your wardrobe.
Bring clothes you’re comfortable in and that can accommodate an extra pound or two. Don’t even think about bringing flashy jewelry, five pairs of shoes, or a different outfit for every day. Read my packing hacks here.
If you’ll be visiting cathedrals and other places of worship, be sure to have a light wrap to cover yourself —bare arms and legs can get you barred from entering. Ladies, please don’t turn up in a skinny mini or shorts and a bra top or guys in a muscle tank and old shorts– you don’t want to miss out.
Think about the activities you have planned and bring what you’ll need to be comfortable doing them. Pack only for a week, no matter how long you’re traveling– you can get the laundry done! Leave all those cosmetic products home in your bathroom and pick up what you need overseas. Remember the liquids rule and only bring containers 3.4 ounces or less of your essentials in a quart- sized clear plastic bag. Questions about what’s allowed? Check with TSA.
Don’t Check Luggage
Airlines are notorious for losing bags especially during the busy summer travel season. If you don’t check a bag, they can’t lose it. Plus, you’ll save valuable time not waiting around the baggage carousel, and money by not paying those hefty, checked baggage fees. Unless you’re traveling with very small children who need lots of extras, you CAN go carry on and when you’re dragging your bag through train stations, over cobbled streets, and up and down stairs in charming little European hotels, you’ll thank me!
The Dreaded Gate Check
Sometimes you will be faced with a gate agent who insists on taking your bag. Maybe the flight is full, and the luggage racks have no space, or they don’t think your bag is small enough to carry on–European rules are different—you’ll have to hand it over. Be prepared for this contingency by always keeping cash, credit cards, travel documents (including any vouchers and tickets), medications, keys, electronics, cameras, jewelry (if you must bring it), eyeglasses, and anything valuable and/or irreplaceable in a tote bag or backpack which are considered “personal items” and can fit under the seat in front of you. Add a change of clothing with fresh socks and underwear and basic toiletries and you’re good to go.
Heavily discounted airlines may not let you bring anything other than a small purse aboard without paying for it. If this is the case, pay for the privilege of carrying- on, as far in advance as possible. Prices go up as departure time nears.
Cancel Deliveries
If you regularly get a newspaper delivered to your home, get a vacation hold. The Wall Street Journal and the New York Times are among the dailies who will allow you to donate your papers to local schools if you’d prefer that option to having your account credited for days you are away. Be sure to put a hold on your mail delivery, too. The USPS will bring you a big bin with all your held mail when you return.
Try not to order packages that will be delivered in your absence but if you do, let your neighbor know, so nothing is sitting by your front door possibly alerting criminals to your absence. In fact, it’s a great idea to let your neighbors know that you are traveling anyway—they can keep an eye out for any suspicious activity.
Some Final Advice
You’re all set–your carry-on and tote are packed, documents, electronics and chargers/converters easy to access, and you’re leaving for the airport with plenty of time to get through security.
Here’s some final advice before you go: To really enjoy your summer travel adventures abroad, bring your patience, be flexible, and keep your sense of humor sharp. Leave unrealistic expectations behind and be open to new cultural experiences, different cuisines and meeting new people. Don’t try to see and do everything on one trip. Take a nap if you’re tired—its summer vacation! Now go see the world and have some summer fun!